NAFASI YA KAZI SENIOR PROCUREMENT & LOGISTIC MANAGER - EGPF

Position Details
Job title:                                  Senior Procurement &Logistics Manager
Location:                                Tanzania, Dar es Salaam
Job grade:                              7
Primary manager:                  Director of Operations

Job Summary
A Senior Procurement &Logistics Manager assume responsibilities for the inventory, purchasing, vehicle management, property management/maintenance, logistical support, service contracts, Procurement and Logistics Assistant, contracted service providers, and other related administrative activities.

Essential Duties and Responsibilities
Procurement
Coordinate Procurement of office equipment and supplies for the Dar Office, sub-offices & “central procurement” items for sub-grants. 
Ensuring that all needed documents and donor prior approvals are obtained, completed, and filed for EGPAF’s procurement activities in line with USG and EGPAF regulations and approved budgets.
Establishes and maintains system for purchasing, ensuring that accurate and detailed specifications are submitted in writing prior to initiation of purchasing and coordinates the efficient pickup and delivery of purchases.
Oversees that the inventory system is updated and up to date (for Dar office & sub-offices).
Maintain all contracts of vendors providing services to EGPAF (leases, phone, vehicle insurance, vehicle maintenance, fuel, flights etc.)

Logistics
Provides logistical support to the EGPAF Program as needed.
Ensure VAT exemptions for Dar, Arusha, and Dodoma & Tabora offices/program are obtained for all procurement in conjunction with USAID, Ministry of Health and Tanzania Revenue Authority.
Manages disposal of all property and equipment in accordance with EGPAF and USG regulations.
Ensures proper inventory reports and controls are in place for all EGPAF property and equipment.
Identify, train and coordinates activities of Property Managers in each office.

Vehicle Management
Establishes and maintains required reporting system and ensures timely maintenance and repairs to vehicles.
Periodic review  of fuel control sheets for all the Foundation offices (Dar, Arusha, Dodoma & Tabora)

Field Support
Liaise with Field P&L Staff to ensure standard P&L policies and procedures are implemented in each office.
Ensure the LPO system is consistently implemented at the field offices
Conduct visits to Field Offices to assist with implementation of P&L activities and build capacity and understanding of staff.
Ensure proper documentation of procurement files in sub-offices

Supervisory
Other Duties
Assess Procurement &Logistics  policies and procedures on an on-going basis to identify and propose new operating changes as needed reflecting the guiding policies and procedures, in addition to monitoring the implementation of existing P&L policies to ensure they are being properly adhered to.
Prepare, submit and advice on relevant Procurement & Logistics MIS reports mentioned above to the Director of Operations

Required Qualifications
Bachelor’s degree in Business or other related field required.  Masters preferred
Demonstrated at least 7 years’ experience on managing procurement & logistics department/activities.
Prior experience dealing with various government offices for VAT exemptions, work permits, Visas, etc
Three to five years pervious management experience is required.
Experience working with International NGOs.

Knowledge, Skills & Abilities
Understanding USG procurement and logistical regulations.
Procurement & Logistics skills
Strong interpersonal skills
High quality written & oral communication ability
Strong supervisory skills
Strong computer literacy
Fluent reading, writing, and speaking in both Kiswahili and English

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